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The Different Moving Documents

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Each step of the moving process has some paperwork that goes along with it. It's important to fill out all of the appropriate forms as you go along and just as important to keep copies of that paperwork with you during your move. You'll want to be prepared should you encounter any questions about insurance, inventory, estimates, etc. The following is a list of the paperwork that you are likely to encounter while relocating.

Bill of lading

The bill of lading is a document that is issued to you from the carrier you select to ship your belongings. It is a contract that acknowledges that the carrier received goods from a consigner for transport to a prearranged location. It is used as evidence that such a contract exists and, therefore, holds the carrier accountable for the safe transport of the cargo.

Moving insurance

This is the short-term insurance that you purchase to cover any damage that may be done to your belongings while being moved from your old home to your new one. If anything does happen to your goods during the move, you'll want to have copies of this paperwork, so that you have proof of the agreed upon coverage.

Household inventory list

A household inventory list documents all of the belongings that your mover will be transporting for you during your move. You should list each item that is in every box as well as the condition that it is in. You and your moving company should both sign the inventory list. Hold on to a copy, so you can be sure that all of your goods made it safely to your new home.

Moving estimates and moving quotes

Your mover will provide you with moving estimates regarding the cost of your move before they actually relocate your belongings. Always have a copy of the estimate and the terms of the estimate on you, so you can be prepared to deal with any unexpected changes in cost that the moving company may try to apply mid-move.

Other paperwork

The following are lists of some of the other paperwork you'll want to keep copies of during the moving process. The first list contains the items that you'll need to gather before the relocation takes place, and the second list is what you'll need to make copies of after the relocation takes place.

Prior to your move, collect copies of all paperwork that applies to the following:
  • Bank account transfers
  • Life insurance
  • Home insurance
  • Auto insurance
  • Medical records
  • School records
  • Prescriptions
  • Veterinary records
  • Utility cancellation
  • Closure or transfer of any other accounts or memberships
  • Passports and visas for international moves
After your move, make copies of all paperwork that applies to the following:
  • Activation of utilities
  • Activation of any other services (pool maintenance, snow removal service, lawn care service, etc.)
  • Activation of any memberships or accounts
Creating and following a paper trail for your relocation will allow you to keep track of every part of your move, pinpoint errors in the moving process, settle any disputes that arise, and, therefore, help ensure your move goes smoothly.

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on August 27, 2009 - Moving Expert
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