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How Will a Business Move Affect Employees?

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The decision to relocate your business was probably not an easy one, and you most likely spent a lot of time researching new areas and scouting potential buildings. But confirming your move is only part of it - don't forget about your employees and how your office move will affect them.

Read on to find out how business moves impact employees and what you can do to ease the transition.

New office location and commute changes

The biggest change your employees will have to adjust to is the commute to the new building. If your new location is in close proximity to your old one, this may not be as big of an issue as it would be if you were moving across the state, or even across the country.

When you do secure a new office location, be sure to let your employees know right away. It will give them some time for the news to settle in, and allow for proper planning and adjusting. Keep in mind that some of your employees may have small children, so a change in commute time may have an impact on their daycare accommodations.

Parking can also become a big issue when it comes to commuting - whether you provided free parking or employees had to pay, what will it be like at the new location? Free parking? Metered parking? Will your employees need a parking permit?

Address any unresolved office issues

Has there been any tension building within the office (related to the move or not)? Whatever concerns you have regarding the camaraderie of your staff, it is best to address any issues prior to relocation. You wouldn't want to have your employees move to the new location while at odds with each other, only to have some of them quit due to these work-related issues.

Keep an open line of communication

Keep your staff updated every step of the way. Make sure they know exactly what will be happening and when. You could even go that extra mile and create a calendar of events that each employee can print out and keep. Alternatively, you can send out mass emails or post updates on bulletin boards when necessary.

You can also request employee feedback by leaving a suggestion box somewhere in the office. Employees can then feel free to write any comments or concerns they have surrounding the move, and even have the opportunity to remain anonymous if they are not particularly comfortable voicing an opinion out loud. This will prove that you value your employees' opinions and make them feel involved.

Be accommodating

During your business move, it is likely you will have employees that are not used to the traffic patterns in your new location - so if they show up a few minutes late, forgive and forget (as long as it doesn't become habitual).

If you are moving your business long distance, you should give your staff a fair amount of time to decide if they wish to move with you or find other employment. If they do decide to move with you, this would be when you should discuss any potential relocation packages or financial assistance you may be able to provide.

Get employees involved in the moving process

In addition to getting feedback from your employees about general move concerns, you can get them involved by asking their opinion on how the new location should be set up.

Some aspects to consider:
  • Individual employee cubicles (if applicable)

  • Break room/common area set up and d├ęcor
    Location of office equipment such as copiers, fax machines or printers
Whether your office or business is relocating locally or long distance, it is also a nice gesture to compile a list of local points of interest for your employees. Things to include:
  • Gym facilities

  • Coffee shops

  • Restaurants

  • Spas

  • Gas stations

  • Banks
Getting your employees involved in the office move doesn't have to end with their opinions. Get them physically involved by recruiting them to do some light packing around the office, like organizing files or packing up their cubicles.

Jenna Farmer  Posted by Jenna Farmer on March 14, 2014

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