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How to Make a Moving Inventory in 6 Steps

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It's always prudent to create a moving inventory when you relocate. In the event that your personal property is damaged or stolen, you won't receive reimbursement for your belongings unless you have proof of its condition beforehand. Don't make it a long and tedious process -- use these tips to make a moving inventory in six steps!

How to Make a Moving Inventory

1. Inventory each room of your house separately

Utilize a sheet of paper per room. Start at the top (attic) or the bottom (basement), recording everything in the space before moving on to the next room. Do not jump around!

  • Start with major items, like furniture or appliances
  • Then move to smaller items, like end tables and lamps
  • Finally, take note of things hidden in shelves and drawers

While you don't have to record every item in a set (for example, each book by name), be specific about any super valuable items -- such as artwork or antiques. If you don't feel comfortable with movers touching these items, keep them with you instead.

2. Document all important details about your belongings

Include several columns in your written inventory, such as:

  • Current condition
  • Market value
  • Make, model, serial number
  • If you still have the receipt and warranty paperwork
  • What room it's being moved from
  • What new room you would like it to be placed in

3. Take photos to back up your written inventory

Take pictures of all items you inventory as soon as you inventory them. Capture each item separately with good lighting and a clear background. This photographic evidence is the best way to prove the condition of items before the move.

Visual evidence is hard to dispute.

TIP: For anything new and unopened, save the receipt and photograph the unopened box.

4. Double check all items again and make sure you did not miss anything

After you finish the whole house, go back through every room. You may not have mentioned necessary details about certain items -- or forgot to list something entirely! Check that you included any brand new furniture and appliances in your itemized list.

Once you double check, ask someone else to read your household inventory. It won't hurt to have another pair of eyes check the document's clarity and that all belongings have been included.

TIP: To save time, ask the person double checking your work to read the inventory aloud. And as they mention an item, pack it up.

5. Move everything to the first floor before the movers arrive

Once you've created your moving inventory, you can bring everything down (or up) to your first floor. Group the items by room and leave them close enough to the door to minimize handling and reduce stair fees.

Disassemble beds and tables before the movers arrive.

6. Back up your written inventory with a digital one

You should always back up your physical inventory by recording the information in a digital moving inventory. Digital moving inventories are easier to create and more convenient to access. You can use an app on your smartphone or make a shareable Google doc.

Other things to consider:

  • Save the inventory in cloud storage for easy access
  • File a physical copy of the inventory with your insurance company
  • Place another physical copy of the inventory in a secure or locked location

What are the benefits of creating a moving inventory?

Depending on your homeowner's insurance policy, you may be required to submit a list of your damaged or stolen goods to claim a total loss of your possessions. Additionally, you would need to include the estimated value of your goods along with a household inventory.

  • Your insurance plan may cover replacement cost on lost property. If so, you receive payment based on the current value of your lost items without considering the original item's initial cost.

  • However, most insurance companies prefer to pay the actual cash value (ACV), or market value, which is the cost to replace the item minus depreciation.

Homeowner's insurance policies vary by company, so make sure to investigate what your policy will cover and how they define their coverage terms.

Kelly Martini  Posted by Kelly Martini on November 15, 2018

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